The NCD Alliance has a friendly team of 26 staff and seeks an Administrative Officer (AO) to support the Global NCD Alliance Forum in Kigali Rwanda in October 2024. The AO will be part of the Forum Team, providing administrative support and preparations for the Forum, including supporting with registration processes, monitoring the Forum email inbox, travel grants to delegates, logistics, and working across the whole NCDA team to coordinate Forum preparations and planning. The AO will report to the Senior Event Manager for the Forum. The AO should be able to work using their own initiative noting where there are blockages and where help is required. Once the Forum is complete in November, this role will switch to general administrative support for the NCDA team.
Responsibilities include, but not limited to:
• Schedule meetings – internal meetings and the Global Planning Committee of the Forum;
• Support travel grants for the Forum – including liaising with travel agent and delegates;
• Support with stakeholder outreach on the Forum – including using/maintaining the CRM system for email communications;
• Monitor the Forum email inbox and reply and signpost as appropriate;
• Support the Forum working groups (internal coordination of NCDA staff, local host, suppliers) – including arranging meetings, drafting minutes, following up on action items;
• Provide general administrative support on Forum planning.
Experience and skills
• 1-3 years’ experience in office administration;
• Proven office administration work experience preferably in an international environment;
• Event coordination experience with strong organisational skills;
• Attention to detail and problem-solving attitude
• Able to work using own initiative;
• Excellent written and verbal communication skills;
• Ability to function under pressure and to handle multiple tasks simultaneously;
• Excellent computer skills, including proficiency in Word, Excel, PowerPoint, Outlook and SharePoint;
• Experience with Monday.com and CiviCRM a plus (training given);
• Flexible, innovative and effective in working collaboratively as part of a multicultural team;
• Fluent English language required;
• Availability to travel in October 2024.
How to apply:
• Please send your application, including a CV and a cover letter
• Application deadline is 27 June 2024;
• We regret that we are only able to contact shortlisted candidates.