About Junior Achievement (JA) Ghana
Junior Achievement (JA) Ghana is a non-profit organization dedicated to inspiring and preparing young people to succeed in a global economy. Through a range of educational programs and initiatives in entrepreneurship, financial literacy, and work readiness, JA Ghana empowers young minds to make informed, intelligent decisions about their future and fosters skills necessary for success in the workforce.
Duration: One year renewable, with an initial 3-month probation
Employee Status: Full-time
Hours: 40 hours/week (8:30 am – 5 pm); additional hours as necessary
Location: East Legon – Accra, Ghana
Reports to: Executive Director
Position Overview
The role of the JA Ghana Finance Manager is to provide oversight and supervise the management of all the organization’s financial and material resources, including grant funding received by JA Ghana and ensures compliance and accountability in the use of donor funds. He/she is involved in financial management from the opportunity development (budgeting) phase through the completion and submission of final reports. He/she will discharge his/her responsibilities in accordance with JA Ghana Financial policies.
Job Functions
· Plans and prepares budgets in consultation with the Executive Director as the basis for determining resource requirements for Program Implementation and organizational management.
· Assists Programs Manager and Programs Officers in ensuring that Program Operations and implementation procedures are consistent with organization’s grant conditions and Program Objectives.
· Ensures the effective use of financial accounting systems to record, report, and present financial transactions and information in compliance with IAS and IFRS standards.
· Ensures that Internal Control Procedures are strictly adhered to ensure the financial administration processes are sound and reliable.
· Manages grants, program income, budgets, and funds received for the Implementation of various programs to ensure effective cash flow for all program activities.
· Maintains adequate books of accounts to reflect all financial transactions relating to the organization’s programs and operations.
· Compiles and submits monthly and periodic financial reports as required by the Executive Director for decision-making and external reporting.
· Ensures the timely submission of Financial Reports required by management for external reporting and decision-making.
· Performs periodic review or budget monitoring exercises and also provides advice to the Executive Director on expenditure/budget variances.
· Manages the procurement and maintenance of the organization’s supplies and equipment.
· Prepare Bank Reconciliation statements for review by the Executive Director or others for inclusion in periodic Program reports.
· Prepares project financial reports to donors.
· Ensures the existence and effective implementation of Internal control procedures to ensure sound and implementation of internal control systems; and
· Liaises with external auditors during annual audits
· Prepares financial analysis and cash flow projections on the various aspects of programs showing cost-effectiveness.
· Ensures that administrative support services are given to all levels of staff when needed.
· Responsible for managing imprest, cash flow, and liquidity.
· Maintains Inventory of all material assets of the organization
· Assists program management in planning and implementing financial sustainability initiatives for the organization.
· Ensures that administrative support services are given to all levels of staff when needed
· Manage payroll and ensure timely payment of staff remunerations.
· Carries out all other duties as assigned by the Executive Manager.
Other Duties
· Prepare all payment vouchers and cheques while ensuring adequacy and accuracy of supporting documentation and use of online payment platforms.
· Ensure accuracy of all invoices, payments, vouchers, and receipts together with their supporting documents and accurately enter into the accounting system as appropriate.
· Coordinate approval and/or payment for all invoices, check requests, and other expenses
· Prepare and file monthly statutory returns such as withholding taxes, PAYE, Pensions, etc. for JA Ghana staff.
· Scan all vouchers, contracts, and other financial documents as well as supporting documents regularly.
· Maintain accurate financial and accounting files and transactions, both soft and hard copies.
· Maintain a proper filing system for all financial and accounting documents.
Competences
Qualifications
· Degree in Administration (Major in Accounting) from a recognized University and a professional qualification in CA or ACCA (candidates at Level II may be considered).
· A minimum of five (5) years’ experience in financial management in a non-governmental organization or non-profit or recognized institution.
· Excellent knowledge of computer applications (MS Word, Excel, remote tools, internet banking, etc.)
· Comprehensive knowledge of Ghanaian Tax Laws
Technical Competences
· Proven Computer proficiency – Microsoft Office & Accounting software (QuickBooks Online).
· Experience in General Cash and Funds Management, and Fundraising
· Knowledge of International Accounting Standards (IAS), International Financial Reporting Standards (IFRS).
· A good knowledge of complex accounting records and finance administration procedures
· A high sense of diligence and numeracy
· Ability to generate, organize, and present raw data into financial or other related information for planning
· Knowledge of current developments and trends in financial reporting
· Good communication skills
Personality Competences
· A team player with good interpersonal skills
· A high level of integrity
· Ability to work under pressure
· Must have a drive to be innovative
· Leadership skills
· A high sense of professionalism and diligence and Integrity
Managerial competences
· Ability to plan programs
· Ability to set and meet deadlines
· Ability to organize, mobilize, and direct subordinate staff
· Must have Business Acumen
Compensation and Benefits:
· Salary range: GHS 11,325 to GHS 15,075.00
· Annual Bonus
· Health Insurance
How to Apply
– Ensure your CV is no more than two pages, focusing on relevant skills for the role.
– Submit both documents in PDF format, naming them as follows: “YourName_CV” and “YourName_CoverLetter.”
Application Deadline: Sunday, 17th November 2024.
Only shortlisted candidates will be contacted.